A common misconception is that Microsoft automatically makes full backups of all data within Microsoft 365, and that you can easily restore them. Unfortunately, this is not true. Microsoft does not offer standard backup solutions that allow you to recover accidentally deleted e-mails or files. Although version control is available, it only applies to existing files. Once a file is completely deleted, recovery is no longer possible. With e-mails, the situation is even more problematic: if you delete an e-mail and empty the recycle garbage can, it is permanently lost.
Microsoft 365 Backup: limitations and challenges
Microsoft does offer its own solution called Microsoft 365 Backup, but it has significant limitations. With this service, you pay for the amount of storage, regardless of the number of users. This can lead to high costs, especially when users use their mailboxes and OneDrive as archives. Often the same files reside in multiple accounts, so storage takes up unnecessary space.
In addition, Microsoft 365 Backup currently supports only a limited number of services, such as OneDrive, Exchange Online and SharePoint. Other commonly used services, such as Microsoft Teams, are not covered. Another major drawback is that the maximum retention period is limited to 1 year, which does not meet the requirements of many organizations.
Below is a calculation example for Microsoft 365 Backup based on 10 active users:
| Example data | GB | Price $ |
| Exchange 5GB per user | 50 | 7,50 |
| Exchange 2 shared mailboxes á 2,5GB | 5 | 0,75 |
| OneDrive 10GB per user | 100 | 15,00 |
| Shared SharePoint environment | 200 | 30,00 |
| Total per month | 355GB | $53,25 |
Our alternative: reliable and affordable backups
We offer a backup solution that allows you to safely store all your Microsoft 365 data. For just a few euros per month per user, regardless of the amount of data, we make up to four backups of your data daily. This gives you the flexibility to restore from different points in the same day, which is crucial in the event of data loss.
Our solution supports not only OneDrive, SharePoint and Exchange Online, but also Microsoft Teams and other services, giving you complete peace of mind. Also, you immediately have a longer retention time.
Conclusion
It is critical to take care of an external backup of your Microsoft 365 environment yourself. We understand that every organization has unique needs when it comes to data security and cost management. Wondering what a reliable backup solution will cost your company?
Contact us today for a free quote and find out how affordable it can be to best protect your data!